A membership agreement template for aesthetics clinics gives you a starting point for your terms and conditions — contract length, payment schedule, cancellation, cooling-off period. If you're launching a membership programme, a membership agreement template saves time and helps you cover the legal basics. Here's what to include and how to use it.
What should a membership agreement template include?
Contract length: typically 12 months (sometimes 6). Payment schedule: monthly direct debit, amount, date. What's included: treatments, frequency, any perks. Cancellation: notice period, what happens to unused treatments, whether a refund applies. Cooling-off period: 14 days under UK consumer law — patient can cancel and get a full refund. What happens if they miss a treatment: can they carry over, or is it forfeited? Get your terms reviewed by a solicitor if you're unsure.
UK-specific requirements
UK consumer law requires a 14-day cooling-off period for distance contracts (e.g. when the patient signs online). State this clearly. Also include: your business name and address, how to cancel (in writing, with notice), and what happens to payments already made. Be transparent. Ambiguity leads to disputes and bad reviews.
From template to digital agreement
A paper template is a start — but to run a membership programme you need patients to sign digitally. Good clinic membership software lets you create terms, version them (so you know who's on which version) and store signed copies securely. Patients read and sign online. No printing, no scanning. Clinic Membership includes versioned terms and digital agreements. You define your terms, and the platform handles the rest.
Updating your agreement
Terms change. You might update your cancellation policy or add new perks. Good software versions agreements so existing members stay on their original terms until renewal, while new members get the latest. That keeps things clear and compliant.
Ready to launch?
Use a membership agreement template as your foundation, then move to digital agreements with clinic membership software. Clinic Membership handles terms, e-signatures and recurring billing. Your first member is free. Start your free trial today.